Terms & Conditions

Customer Service

Volume discounts are available.  For orders with a subtotal of $500 (before shipping and taxes), use Coupon Code "3%off".  For a subtotal over $1000, use code "5%off".  Coupon Codes are entered on the View Cart page, just before checkout.  These discounts are offered for reducing packing and administrative time.   Bulk Buying and Co-op Buying - if you require more than 10 cases of one style of glass, 5+ lbs of any one fragrance, 1000+ wicks at a time or many cases of wax at a time, please email info@vccandle.com and request to be added to our special email list for larger buyers.  This will save you money and help to insure inventory is on hand for you.  Throughout the year, orders are collected and processed together to meet higher mininums and minimize shipping and import costs.  These savings can then be passed on to you.

For fastest service, please email specific questions to info@vccandle.com or visit our Learning section for information pertaining to more general candle and soap making queries.

We accept Visa, MasterCard, PayPal, E money Transfers on line as well as cash and Interac at our retail location.

Rewards Points

For now, rewards points are earned on fragrance oils and equipment.  Points are calculated on orders placed by Registered Account (you have to be signed in) and assigned to your account after the order is shipped.  Rewards points can be redeemed on a future purchase of paraffin or soy wax.  The points should show in your View Cart screen, along with your estimated shipping.  You can accumulate them if you wish. 

Order Processing and Shipping

Orders will be processed in the order in which they are received. We do not have an option for rush orders. Additions to orders will no longer be possible, as payment is now taken at the time of ordering – not shipping.

All orders under $25 are subjet to a $5.00 processing fee. This fee is waved on orders over $20.00.

There is no minimum order, however there is a minimum shipping fee of $8.50 on orders under $25.00.

We realize that candlemaking supplies can be quite heavy. Because of this, we have set up shipping contracts with CanPar to bring you the most economical shipping possible. CanPar will attempt once, and then the parcel will be delivered to an assigned location and instructions will be left regarding pick up.  If you wish to have the parcel left without a signature, please indicate "No Signature Required" in your Special Instructions area.   In remote areas or out-of country, it may be more economical to use the postal system. Cost will vary according to method used and weight and number of packages.*Due to winter weather conditions there may be days that shipping does not happen. We apologize for any inconvenience to you.

Tracking numbers will be provided for on-line orders, please allow 24hrs to 48 hours before tracking. This allows time for the parcel to be picked up at our facility and enter the shipping software. If you have any difficulities 48 hours after the shipping confirmation email, please email us at info@vccandle.com and we will be glad to assist you. Ultimately, your delivery is governed by the shipping policies of the third party. We reserve the right not to ship to certain addresses.

In-stock items leave our warehouse in 1 to 3 business days, excluding weekends and holidays. Orders are not processed on the weekends. Actual shipping costs are assumed by the purchaser, including any additional charges for dimensional weight adjustments, extended area fees, fuel surcharge, multiple parcel charges, brokerage fees and/or residential delivery fees.

If there is any damage or error with your shipment, please contact us within 14 days. Include a description of the problem, and take pictures if possible. This information will help us improve our system of processing orders. See Returns and Policies page for full details.

Out of Stock Items

Every effort is made to ship your order complete. If an item is out of stock and that product is expected to arrive shortly, your order may be held so that it will ship complete. If it is an item that is expected to be out of stock for an undetermined amount of time, your parcel will leave without the item and you will be reimbursed for the item. Please reorder out of stock items. Larger quantities of product may require lead times.

Cancelling Order

Orders cancelled 24 hours after placement are subject to a 5% surcharge.

Picking Up Orders

Village Craft and Candle is comprised of two separate locations, the retail store and the warehousing facility. The retail store hours are posted under “Contact Us” and the warehouse has limited hours and is not open to the public. “Pick up orders” are processed at the warehousing facility and delivered to the retail store. Orders placed through www.villagecraftandcandle.com marked PICK UP must be allowed 48 hours for processing to guarantee fulfiment.  You will receive an email marked PROCESSED which indicates that the order is ready. You may visit our retail location during business hours and purchase items without advanced notice, but there is NO GUARANTEE of stock.

On-line orders are processed and shipped directly from the warehouse.

Pricing and Taxes

If there are items you need that do not appear on this site, PLEASE email your request to info@vccandle.com. We cannot carry every product, but we are more than willing to locate a product for you. All prices are in Canadian Dollars, applicable taxes extra.

Customers in Ontario, New Brunswick, Nova Scotia, Newfoundland and Labrador will be charged 13% HST on products and freight as required by Canadian law. See the government website www.ccra.gc.ca for further details.

Changes in pricing and availability are at our discretion, and may be updated without notice. Sizes and weights quoted are approximate. We reserve the right to limit quantities that you may buy, and we reserve the right to cancel an order at our discretion.

Prices are in Canadian Dollars.



Use of and orders placed on this website are governed by the laws and the courts of the Province of Ontario, and applicable laws of Canada. Uses are also responsible for complying with these laws, including intellectual property rights to third parties.

Every effort has been made to ensure the content on this site is current and accurate, but no guarantee is made that the content will be error-free at all times. When a mistake is found, we will correct and notify affected users if necessary.

It is your responsibility to determine the suitability of any product for your intended use, as Village Craft and Candle cannot control the use of its products or possibly test every possible combination or formulation that can be made with the variety of products we offer. Village Craft and Candle makes no warranties, expressed or implied, that extend beyond the description contained within this site and shall not be held responsible for any damages to property or for any adverse physical effects including bodily harm or injury caused by insufficient knowledge or improper use of a product.

Variations in consistency or typical colour of a fragrance appear from time to time when the manufacturer must alter formulations to comply with regulations, and this is beyond our control. Testing of product in your application is necessary part of candle making and strongly recommended.



Contact Us

Contact Us

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