Here are the answers to all our most commonly asked questions.

We would be happy to help you begin your candle making journey! Email us at help@vccandle.com and one of our representatives will contact you to guide you through what you will need. 

Somethings you may want consider prior to contacting us:

• What kind of wax are you interested in working with? (Soy, Coconut, Paraffin, Beeswax or Palm)
• Are you wanting to make free standing pillar type candles or container candles?
• What type of vessel would you like to pour your candles into? (jars, molds, tins, mugs, etc)
• If you've already chosen a vessel, we will need the diameter for choosing the proper wick
• What types of scents do you like? (fruity, baking, earthy, floral, etc)
• Do you plan to colour your candles or leave them natural?

In order to choose the proper wick for your candles, you will need to know the type of wax you are going to work with and the diameter of the candle vessel or mold you are going to use (the widest part if it tapers slightly). Once you have these 2 pieces of information, you can visit our wick chart for our wick recommendations.

While we are happy to provide wick recommendations, it is the responsibility of each customer to complete appropriate testing on all wick/candle formulations to ensure all candle safety and burn standards are met.

All 3 of our soy waxes are 100% natural and are meant to be used for container candles only. They are not suitable for molded, stand alone candles. 

Container Soy

This wax is 100% pure soy wax. We feel that it provides the best scent throw out of our 3 soy waxes. It will appear to have a frosted finish when colour is added. If you are planning to colour your candles, this probably isn't the best option for you.

For best results:

• Heat wax to 150 F
• Let cool to 125 F
• Fold in fragrance (up to 12%)
• Cool to 105 F or lower (the cooler the wax is when poured, the smoother your tops will be)
• Gently pour into your jar and allow to cool for 48 hours before burning

Millennium Soy

Our Millennium blend is a 100% natural soy wax blended with all natural botanical waxes. It is designed for better colour retention, less frosting and smoother tops in a finished candle.

For best results:

• Heat wax to 160 F
• Let cool to 130 F
• Slowly stir in up to 12% fragrance
• Let cool to 110-115 F
• Gently pour into your jar

Freedom Soy

Set yourself free from the difficulties of soy candle making with the all natural Freedom Soy blend. It's "Soy Candles Made Easy!" No more wasted time pouring cool. No more wonky tops. No more questionable fragrance throw. Just melt, pour and start your next batch!

For best results:

• Heat to 160 F
• Mix in fragrance (up to 10%)
• Pour into room temperature jars
• Make sure that your candles cool as slowly as possible, cooling too rapidly can result in shrinkage and occasionally sink-holes can occur. To fix sink holes around the wick, poke holes around the wick and heat gun the top until the holes fill with wax.

All 3 of our soy waxes as well as our soy/paraffin blend are meant to be used for container candles only. Since they are such soft waxes, they would be very difficult to remove from a mold in one piece and they would quickly melt into a wax puddle if burned as a stand alone candle.

If you would like to use our soy wax to make wax melts/tarts or to make wax decorations for a container candle using shaped molds, we recommend using our Freedom soy. Please note that using molds with fine details is not recommended.

Our soy supplier has informed us that they are in the process of creating a votive/pillar soy wax, and we hope to have it available in the near future.

The only waxes we currently offer that are hard enough to be used in a mold are:

• IGI 4625 Paraffin Wax
• Feather Palm Wax
• Beeswax

Votive/Pillar Soy Wax coming soon!

We recommend that customers purchase the 30 ml sample size of a fragrance oil before purchasing a larger size. This size allows customers to not only smell the oil, but also to test it in 1 pound of wax.

If you live within driving distance of Stone Home Creatives (located in our former St. Marys, ON home) you can make an appointment to sniff all of our fragrance oils by emailing stonehomecreatives@gmail.com or by calling 519-284-9966.

We recommend adding approximately 1 ounce/30 ml of fragrance oil to every 1 pound of wax (1 pound of melted wax equals approximately 16 ounces/473 ml)

450 ml size will scent approximately 15 pounds of wax

250 ml size will scent approximately 8 pounds of wax

125 ml size will scent approximately 4 pounds of wax

30 ml size will scent approximately 1 pound of wax

(We say approximately because some people prefer to add more or less based on personal preference)

Any of our Exclusive Fragrances can be purchased by the 25 pound drum for $729.00. If we currently have a drum in stock available for purchase, it will display in the size drop down menu on that scent's product page. If it doesn't show as being in stock, it will need to be ordered on our next fragrance order. Please contact help@vccandle.com stating the name of the fragrance oil(s) you would like to purchase in the 25 pound drum size. We require a 2-3 week lead time on bulk fragrance orders.

Returns are not permitted on fragrance oils, essential oils or essential oil blends due to the ability to compromise its integrity.

Everyone has different preferences with it comes to scents, as well as their own idea of what something should smell like; that is why we recommend purchasing in smaller quantities (like the 30 ml sample size) to determine if it suits your personal preference.

Our supplier confirms that the products and ingredients and their component parts in all of our Exclusive Fragrance oils are cruelty free. They comply with the requirement of the Corporate Standard of Compassion for Animals and that they have not been tested or re-tested on animals to assess safety, efficacy, or environmental effects.

All of our Exclusive Fragrances, except for Orange Blossom Chamomile which contains some beeswax, are also vegan.

Flashpoint is the lowest temperature at which the vapor of a combustible liquid can be made to ignite momentarily in air.

How this relates to candles: The flashpoint refers to the temperature fragrance oil would have to be in order to catch fire when encountering a spark or an open flame. For example, if fragrance oil has a flashpoint of 170 F, the oil would have to reach a minimum temperature of 170 degrees F before it could catch fire when touching a flame. This does not mean that you cannot allow your candle wax to reach a higher temperature than the oil's flashpoint. It is perfectly safe to allow your wax to heat up to whatever pouring temperature you need even if you are using fragrance oil with a lower flashpoint.

‘Phthalates’ is the name of a group of chemicals that have multiple uses. Within the group, there are different types of phthalates that are used for different purposes, one of which is commonly used in fragrance oils. Products that include phthalates are increasingly becoming a concern to consumers due to certain types within the group being labeled as potentially having negative effects on human health.  The particular type of phthalates creating this concern is typically used as ‘plasticizers,’ which allow plastic products to become flexible without compromising their strength. This type of phthalate is not the same as those that are used in creating fragrance oils. Phthalates used in fragrance oils, known as DEP (Diethyl Phthalate), are solvents used to extend the aromatic strength of the candle fragrance oil. DEP has been found to be non-toxic in skin products and candles if used at safe levels. Review a fragrance oil's IFRA sheet for safe levels of usage.

Some phthalates are poisonous and some of them are harmless. However, because they are all usually labeled and grouped together as 'phthalates', people generally want to avoid them altogether.

Parabens are preservatives used in water-based products like lotions and creams so they are not found in any of our fragrance oils or waxes.

When you order a 450 ml bottle of our fragrance oil, it is not filled all the way to the top because the bottles we use actually hold 500 ml. The included picture is an accurate depiction of what your 450 ml bottle should look like.

While we are working towards next business day shipping, orders currently have a 2-3 day processing time depending on the season. This means that from the time we receive your order to when the carrier picks it up, will take between 2-3 business days. Busy season runs from August to December, and processing times may increase during these months due to the increased number of orders. Orders are not processed on weekends or holidays. 

Please note that shipping time is in addition to processing time. Orders are received every business day morning and checked throughout the day. Orders are processed between the hours of 9-5 Monday to Friday (excluding holidays). Your shipping time will depend on the type of service you choose as well as where you are located.

While we prefer our customers to place their own orders online, we do accept call in orders. This is normally reserved for our clients without internet access or those who have extreme difficulty navigating the internet.

Calling in your order will not be get your order processed faster than it would if placed online. In fact, it may prolong the process as they can only be taken during business hours and it may require some back and forth phone calls to complete.

First, please double check that your personal information is entered correctly (especially your postal code). If it is correct, try refreshing your screen (Shift F5). 

If you are still having trouble, email support@vccandle.com or call 519-284-9900 to leave a message. One of our representatives will be in contact with you to help walk you through the online ordering process. Representatives are available from Monday to Friday 9am to 5pm.

Our ordering system does not allow us to add items to orders that have already been placed. We are also not able to combine multiple orders, as this can create issues for our fulfillment centre and increase the chance of errors.

The best thing to do if you forget to add something to you order is to email support@vccandle.com as soon as possible. If your order has not yet been processed, we can cancel your incomplete order so you can place a new order including all the items you need. If your order has already been processed, you will need to place another order for any additional items.

It is very important that you check and double check your order before submitting it to ensure that everything you need is included. By cancelling your order, you are prolonging when you will receive your order and you risk loosing the items you had on your previous order when they go back into our inventory.

Please note, we are working hard to improve our processing time with a goal of achieving 1 day processing very soon. This means that there will only be a very small window of opportunity to cancel.

The best and most efficient way to received your order ASAP is to place your order as soon as possible. Here at Village Craft and Candle, we consider all of our customers important. From home crafters to bulk buyers, every order is a priority are is processed in the sequence they are received. We do not offer a rush order option. First come, first served - no exceptions.

Adding URGENT, SHIP ASAP or RUSH ORDER in the comments will not bump your order to the top of the list.

We have over 800 products from many suppliers.  Some ship immediately, while others have shortages or delays. We place orders with our suppliers on a regular basis and work very hard to maintain our stock levels. The best way to be informed when a product is back in stock, is by clicking on the "Email me when available" link on the product page and subscribing with your email address. As soon as we put the item back in stock, a notification will automatically be sent to your email address.

Since the beginning of the pandemic, the glassware industry became one of the many industries that were greatly effected by the fallout. Lockdowns and new restrictions on manufacturers have decreased the supply while the growing popularity of things like candle making and canning have increased the demand; making glassware a very difficult commodity to get ahold of. We understand how frustrating this has been for our customers. Often our suppliers are not able to provide an ETA on when we will receive our glass orders, which means that we are not able to provide an ETA to our customers either. We want you to know that we are actively seeking solutions to this problem and hope they will be available soon.

At this time, we ask that our customers remain flexible with their candle vessels and we recommend that you ask the same of your customers. We also recommend planning ahead for future candle orders when glassware is available.

We ship all over Canada. It is possible that you have included a PO Box number in your address. We currently only offer shipping through UPS and they require a physical address. Once you have removed the PO Box, you should be able to complete you order.

On occasion, our shipping app will be in the process of updating and this has also been known to cause an "Items can't be shipped" message to appear. If this is the case, try waiting 1 hour, refresh your screen (Shift F5) and try again.

If you are still unable to place your order, email support@vccandle.com.

Please allow 24 hours from when your order has been marked as "shipped" for your tracking number.

If after 24 hours you still haven't received a tracking number, please check your junk/spam folder.

If your tracking information isn't in your junk mail, contact support@vccandle.com. Please include your name and order number.

Within 14 days of receipt of your goods, you may return any product in its original condition (excluding fragrances). Products that have been used cannot be returned. Please contact support@vccandle.com to acquire return authorization. We can only process returns and refunds for items purchased from Village Craft and Candle.

Freight is non-refundable. If we allow your return and it is not due to our error, you will not be refunded for your shipping costs. Returns will be shipped back to Village Craft and Candle at the expense of the customer. Original and return shipping charges are not refundable.

You will receive a refund in the same manner of payment originally used for purchase. Refunds will be processed upon receipt of the returned items. It can take up to 10 days for the refund to be applied to your original payment method.

All fragrance oils, essential oils and essential oil blends are final sale and cannot be returned or exchanged due to the ability to compromise it's integrity.

Returns are not permitted on fragrance oils, essential oils or essential oil blends due to the ability to compromise its integrity.

Everyone has different preferences when it comes to scents, as well as their own opinion of what something should smell like; that is why we recommend purchasing in smaller quantities (like the 30 ml sample size) to determine if a particular oil suits your personal preference.

Village Craft and Candle operates Monday to Friday from 9am to 5pm (excluding holidays) During this time, customer service representatives are available to answer your questions.

For customer support regarding questions about orders, shipping and returns, email support@vccandle.com

For customer support regarding technical candle making questions and product inquiries, email help@vccandle.com

You can also call 519-284-9900 and leave a message with your name, phone number and reason for calling and one of our representatives will return your call as soon as possible.